Meeting Services has a full compliment of meeting planning tools and experience. From site selection to participant communications, we can make sure that all you have to worry about is content while we handle the details. We can take care of everything or put together a custom package of services you need.
Hotel/Site Selection *No Fee! Find a hotel over your preferred dates in your preferred locations. Provide complete site search including contract negotiation. Get hotels to compete over your business resulting in competitive room rates and special concessions such as complimentary meeting room rental, discounts on food/beverage or AV, free room nights, deals on internet access and more. Sign/finalize your contract and work with you from contract signing to the completion of your meeting.
Build, design, and host your meeting website or create a website for your company ex: www.meeting-services.org/fordpasngl , www.meeting-services.org/dma. Design a meeting logo and color scheme or work with graphics you already have to put your site together. If you have print design needs, we can handle that too.
We have a social media specialist on staff to market your meeting using social media tools like Twitter, Facebook or YouTube.
Consult/advise on dates, agenda, locations, budget, registration timeline/fees, marketing, and other meeting specifics.
We work with a computer company who can provide computer rental, on-site AV and computer assistance.
Nametags, signage, notebooks/binders – we can coordinate, organize, and produce all of your meeting materials.
We work with you to customize your registration site. We provide detailed registration reports and answer any and all questions from participants. We collect registration payments and track your meeting income, providing you with detailed financial accounting.
Invitation letters, emails, confirmation letters, phone calls - let us handle questions so you can focus on the content of your meeting.
We dedicate a bank account to your meeting, manage registration fees, and take care of bill payment and account reconciliation. Experience with hotel billing and accounting ensures accuracy and savings!